Ground Rules for Coaches and Coachees

1. The coaching scheme exists to support postgraduate doctors, dentists and public health registrars in training (including those taking a period of time out of training), Leadership Fellows (medical and non-medical), SAS doctors, NHS England Yorkshire and Humber Senior Educators and NHS England Yorkshire and Humber employees.
2. Coaching is offered to any trainee at any stage of their training (Foundation to CCT, and those on OOPE).
3. Coaching sessions typically last between 60 to 90 minutes.
4. Coachees are offered up to six sessions, and it is advised that these are completed within a six-month window.
5. Coaching will usually be arranged virtually via an online platform or via phone. If face-to-face coaching is preferred and available, the coachee should be prepared to travel a reasonable distance to meet their coach.
6. The meeting place is a mutually convenient one and is typically located away from the workplace. As coaching sessions are considered a professional activity, social venues should be avoided.
7. All coaches work by the ethical framework. Coachees are also expected to adhere to the principles laid out in this Code and should read this section carefully.
8. The coach will outline how they work and what the coachee can expect, prior to coaching commencing. This may occur in an introductory phone call, or at the start of the first session.
9. Either coach or coachee is entitled to withdraw from the process via the coaching administrator should unforeseen sensitivities arise.

Coachee Agreement

1. At the end of the final session the coachee will complete an evaluation form and submit it via Coaching Hub.
2. At the conclusion of each meeting, the coachee and coach will review their position and decide whether to arrange further meetings.
3. All information supplied via Coaching Hub is confidential and will be available only to the coaching team.
4. Coaching will usually be arranged virtually via an online platform or via phone. If face-to-face coaching is agreed upon then the coachee should be prepared to travel a reasonable distance to meet their coach.
5. Participating in the coaching scheme as a coachee implies a commitment to the process, including punctuality and clear and timely communication about attendance.
6. Coachees will inform the coaching lead via england.coaching.yh@nhs.net should they have any concerns about their coaching experience.

Ethical Framework for Coaches and Coachees

While the coaching agenda is the coachee's, the coach must always keep in mind the healthcare context in which the coachee is working and the implications for patient care of the changes the coachee wishes to make. The time of NHS colleagues is a scarce resource. To justify the investment of time, coaching must add value in terms of enhancing the motivation, performance, or retention of NHS staff.